This website is operated by The British Horse Foundation. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
Who we are;
How and why we collect, store, use and share personal information;
Your rights in relation to your personal information; and
How to contact us and supervisory authorities in the event that you have a complaint.
Who we are
The British Horse Foundation (‘we’, ‘us’, ‘our’) collect, use and are responsible for storing certain personal information about you (‘you’, ‘your’, ‘yours’).
The personal information we collect and use
Personal information is information which you can be identified from- (and does not include any forms of anonymised information).
Types of personal information
We may process the following types of personal information in relation to you:
Contact details such as email addresses, postal addresses and telephone numbers
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
Personal information obtained from you directly
We will sometimes obtain information from you directly including when you:
Subscribe to the website and when signing up to attend events or to use certain educational material.
Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
1. General purposes
In general, your personal information will be processed for the following purposes:
To manage our Charity and our website, to send you information relating to our charitable efforts and events that may be relevant to you.
2. Use of your information for marketing purposes
We have described above that one of the general purposes for which your data shall be processed is for our marketing purposes.
We wish to make you aware that you have the right to object or to opt-out of any direct marketing by:
Unsubscribing using the link contained on all emails; contacting us on the email email@example.com
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
1. General lawful bases
The lawful basis upon which we are able to process your personal data are:
Where we have your consent to use your data for specific purposes;
Where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
Where it is necessary to enable us to comply with a legal obligation
Where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
Where we need to protect your own vital interests (or the vital interests of another person); and/or
Where it is needed in the public interests (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
In general, in order to meet the purposes we have described above, we will process your personal information where we have your express consent on each occasion that the data is processed.
2. Lawful bases specifically applicable to marketing
We will only ever use your personal information to send you marketing directly where we have your explicit consent (which will be obtained in a format separately to this policy).
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We do not anticipate that we will need to share your personal information with any third party. We will notify you should this position change.
Necessity of information
Where information is requested from you, and you do not provide this:
It may prevent you from using certain features on the website and accessing certain educational materials and events.
We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us for the following:
Until we are requested to remove it by you
After the period described above, your information shall be properly deleted.
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
User account access is controlled by a unique username and password. All data is secured on secure servers.
Any data security breach shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be informed of any suspected data breach concerning your personal information.
We do not intend to collect data from children.
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary those include rights to:
Fair processing of information and transparency over how we use your personal information;
Access to your personal information and to certain other supplementary information that this Privacy Statement is designed to address;
Require us to correct any mistakes in your information which we hold
Require the erasure of personal information concerning you in certain situations
Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
Object at any time to processing of personal information concerning you for direct marketing;
Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
Object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you to confirm its assurance or our reasoning for processing it;
Object to our processing your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise an objection to this particular ground;
Otherwise restrict our processing of your personal information in certain circumstances;
Claim compensation for damages caused by our breach of any data protection laws; and/or
In any circumstances where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise these rights, please contact Kezia Allen in the following manner:
Via the contact form on the website or email directly to firstname.lastname@example.org
A notice in the news section of the website
The relevant person to contact regarding your personal information is: Kezia Allen
Any requests or questions regarding the use of your personal information should be made to the above-named person using the following method:
Via the contact form on the website or email directly to email@example.com